Practical information
Information about the online conference
The conference will take place online via Zoom. All registered participants will receive Zoom meeting links and passwords from the organisers before the conference. Please do not share the Zoom meeting links and passwords you receive with anyone.
The best way to participate is by using the Zoom application for If you have to participate in a Zoom meeting using the browser without the Zoom application, use Google Chrome. The Zoom Client for Meetings as well as the Zoom Mobile Application is available for manual download here.
Tips on a successful Zoom conference
For the participants:
- Choose an uncluttered location inside, quiet and free from interruptions.
- Restart your computer and if needed, update your computer system.
- When possible, use a wired network connection on your computer to avoid screen freeze or ensure you have a stable and secure Wifi connection.
- Preferably, use a separate microphone or headset to improve audio quality.
- An external web camera will improve the video quality. Zoom works fine also with a built-in web camera.
- Join a test meeting beforehand to test your speakers, microphones and web camera.
- Before joining the meeting, close all unnecessary applications and turn off all sound notifications on your computer.
- When joining the meeting, please use your full name as your screen name.
- If you like, you can use our conference layout as your Zoom-background. Download the picture here.
- Remember to mute your audio and turn on only while speaking.
- Turn off your video and use only while speaking (if not otherwise instructed).
- Follow the organisers' instructions on how to make questions and comments during the sessions.
Extra tips for the presenters:
- Put your web camera at eye level or higher – experiment for best angles. Make sure that you have a light-coloured background behind you.
- Pay attention to the lighting in the room. Too much light behind you will make you appear a dark figure. To counteract backlighting make sure you have a good source of light in front of you.
- Have the content and applications that you intend to share open and prepared ahead of time. Close applications that have pop-ups.
- If you are using an external monitor, be sure you are very confident screen sharing your presentation through this monitor before you present live.
- If possible, look directly at your camera while speaking. In that way, your attendees will feel much more included in the conversation.
Conferencing, online and in-person can be exhausting so you will need to take breaks. Breaks are built-in to the conference program. Stand up and stretch, get a snack or of a cup of coffee and come back refreshed! If you leave the Zoom meeting on, make sure that you mute your microphone during the break.
Other information
Information about visiting Finland
Safety is the key and due to the pandemic the Finnish Government recommends avoiding unnecessary travel to and from countries other than those that are exempt from entry restrictions. See the Finnish Government and Finnish institute for health and welfare to find out more about the restrictions and recommendations related to COVID-19.
What to do and where to visit when coming to Finland?
- Find out tips, ideas and information from VisitFinland -travel guide.
- If you're planning to only visit the capital, MyHelsinki tells you what's happening in the city during your stay.
- Finland is full of fascinating museums to visit. To find out the locations and ongoing exhibitions go to museot.fi
How to attend future conferences in university of Helsinki?
- All you need to know to plan your conference trip to Helsinki and to make the most of your stay in the city: Coming to the university of Helsinki
- Do you want to be informed about the University’s science, events and research? Subscribe to our newsletters
- Welcome to the University of Helsinki (video)
How to experience Finland when it's not safe to travel?
Even though the conference is organized online, we are hoping that many of you will be able to visit Helsinki after the pandemic. Meanwhile, we have compiled some materials to virtually explore Finland and its capital. Hope you find this information inspirational when preparing for the conference or planning your future trip.
