Practical instructions of the Faculty of Theology for the exceptional circumstances

University of Helsinki has declared the implementation of exceptional measures due to the coronavirus outbreak.

Page updated on 21 September, 2021

Please note that, as of 16 March 2020, all information on the coronavirus outbreak can be found on the University of Helsinki’s external website via the links above. Flamma and email lists will no longer be used for this purpose.

Below are further details from the Faculty of Theology.

Further instructions for the Faculty of Theology

 

Changes to con­tact teach­ing

Updated 21 September, 2021.

The University has updated the Covid-19 related guidelines for teaching.

Teaching and examinations in the first teaching period (until 31st October) will be implemented as planned.

When restrictions are lifted on the national level, the amount of contact instruction will be increased in the second teaching period (1.11.-31.12.2021), whenever possible.

If you want to switch to contact teaching either partly or completely, send a request for booking to metsatalo-timetable@helsinki.fi by 26 September.

Please note:

  • The current schedules will not be changed, and lectures for large student groups will be held online as planned.
  • Teaching times will not be changed. The availability of lecture rooms may have an effect on switching to contact teaching.
  • If you switch lectures from remote to contact teaching, take into account as much as possible the students' schedules. 
  • If the course changes from remote to contact teaching, students must be offered an alternative completion method for courses in the second period.
  • Changes can be planned with the assumption that the group sizes of teaching facilities are back to a normal level. Follow updates on the mask recommendations on this page. If the national restrictions are still valid after October, teaching will remain as planned before.
  • Changing remote instruction to contact instruction may affect plans (such as living arrangements) that the students have already made significantly.

Teaching in the spring will be planned according to normal conditions and published in November. 

Guidelines on re­mote teach­ing ap­ply also in au­tumn

Updated 24 August, 2021.

  • Guidelines on remote teaching made in spring still apply. No changes have been made for rooms booked in the spring. If necessary, contact metsatalo-timetable@helsinki.fi.
  • Rooms for streaming: contact metsatalo-timetable@helsinki.fi.
  • If your course has contact teaching but you would like for students to be able to follow the lecture also remotely, check if the room is suitable. Check facilities for hybrid and remote teaching or contact metsatalo-timetable@helsinki.fi.
  • Students can see whether the course has remote or contact teaching on the course page and Sisu. If there is no room assigned to a lecture, it means that teaching happens remotely. You can also specify on the course page whether the course is remote, contact, or hybrid teaching.
  • Timetables for spring's courses will be published in November. ​The preliminary teaching programme has been published in Instructions for Students, but it will not be updated anymore.

Re­stric­tions on con­tact teach­ing for the spring will be ex­ten­ded un­til 31 July 2021

Updated 4 May, 2021.

See Contact teaching and exams, spring 2021 on this page.

Contact teaching and exams, autumn 2021

Updated March 5, 2021

The teaching in the fall term at the Faculty of Theology will be organized mainly as remote teaching. Permission for contact teaching will be applied for in the same way as was done for the spring term. Contact teaching can be granted for groups of max. 50 students.

As there may not be enough facilities to accommodate all requests, facilities for contact teaching will be reserved according to the following order of priority:

  1. PSP: 1–3 meetings / possibility to hold group or individual meetings
  2. Equipment (software, rooms with special equipment etc.): rooms are booked only for the meetings when use of the equipment is required (1–100 % contact teaching)
  3. First-year students (BA/MA): max. 2 courses during the fall term
  4. Exams
  5. Seminars/ proseminars / doctoral research seminars 1–3 meetings
  6. Intermediate studies: max. 1 course as a whole or 2 courses 50 % as contact teaching per selection group
  7. Other reasons: 1–3 meetings

Small group teaching will be prioritized in the contact teaching. Mass lectures (over 50 students) will be delivered remotely. The aim of the priority order is to offer some possibility for contact teaching for all students and this should be considered, when possible, in the planning in the department and degree programme as well.

Evaluating the need for contact teaching and submitting the applications

  • The responsible teacher of each study unit evaluates if the study unit or some parts of it are necessary to organize as face-to-face teaching. If necessary, the priorities should be discussed in the department or degree programme.
  • The responsible teacher will notify the faculty of the need for face-to-face teaching and the reasoning behind the request with an e-form by March 21, 2021.
  • In case all contact teaching applied for cannot be organized, for example due to a shortage of suitable rooms, the directors of the programs will prioritize the applications.
  • Streaming lectures: If you want to open your contact teaching also for remote attendance, please mention it in your application. This way we can book you a room suitable for streaming the session. If you want the teaching to be attended remotely only, but need a room for yourself to arrange the streaming, please mention also this in your application.
  • The reservations will be made in the usual way through the automatic scheduling in Optime. If existing reservations need to be changed, always contact metsatalo-timetable@helsinki.fi.
  • Please note that the recommendation for remote teaching applies to all teaching, regardless of where it takes place. This means that contact teaching outside the university premises is also not allowed.
  • The teaching arrangements must always adhere to the general safety instructions of the Finnish authorities and the university. Safety distances have to be maintained at all times, and everyone is expected to wear a protective mask during all contact teaching. The instructions are subject to change if the situation with coronavirus changes. Up-to-date general guidelines related to the situation can be found on the University’s webpages:
  • The list of students enrolled on a course has to be kept up to date for the purpose of tracing possible covid exposure situations.
  • Compulsory class attendance does not apply to contact teaching. It is not therefore possible to require a student to attend contact teaching. If teaching is organized as contact teaching, the teacher is not required to organize remote teaching along with it. In these cases, a student will study independently according to the teacher’s instructions, if independent studying is possible. Students must notify the teacher that they belong to an at-risk group and cannot attend contact teaching.

Contact teaching and exams, spring 2021

Updated March 5, 2021

All teaching in the spring semester will be, until 28 March, organised remotely, except for faculty exams and certain courses requiring special facilities. We have been in contact with teachers whose courses had reservations during this time period.

Reservations for contact teaching after 28 March will not be cancelled yet, but the situation will be monitored closely. We will not be making new reservations until we know more about how the situation is developing.

Please note that reservations made only for the teacher to stream lectures are also made through metsatalo-timetable@helsinki.fi. We will notify the porters of the reservations. The University's buildings are closed until 28 March.

Faculty exams will be organised as classroom exams, but with special arrangements. Exam services will provide more detailed information to students who have registered for the exams. Bear in mind also alternative arrangements for faculty exams. It is hoped that as few students as possible will attend the exam.

Use of offices

Due to the coronavirus situation, the telecommuting recommendation for staff remains valid until 31 December 2020. We hope that as many Faculty employees as possible continue working remotely. If telecommuting is not possible, employees are asked to give notification of returning to work on Faculty premises. The notification is to be made to the response centre by writing to grp-teol-tdk-covid19-tk@helsinki.fi. In your message, please describe briefly the grounds for working on University premises, such as the conduct of research or poor occupational ergonomics at home. Depending on individual circumstances, working at the workplace may be a good option in terms of coping at work and concentrating on work duties.

Working on the Faculty premises is not allowed without notification and an agreement with the response centre. The notification obligation pertains to working on Faculty premises in autumn 2020. By following this procedure, the Faculty collects information on the persons working on Faculty premises in a centralised manner, making it possible to carry out contact tracing, if necessary. The response centre processes notifications on a weekly basis. A link to the facility booking system will be sent to everyone who submits a notification.

No permit is needed for brief visits to offices.

Meetings on Faculty premises

Until 31 December 2020, meetings will be primarily held remotely. If convening in person in Faculty meeting rooms or offices is necessary, notification must be given to the Faculty’s response centre by writing to grp-teol-tdk-covid19-tk@helsinki.fi. The notification must include the time and participants of the meeting. Meeting permits are processed as quickly as possible. Social distancing rules and other safety regulations must be observed in meetings.

Examinarium exams

Updated 30 November 2020

Examinarium exams that are already in WebOodi will be organised, but it is no longer allowed to create new exams. If a student asks for an exam, consider first other completion methods. If the exam is absolutely necessary, the teacher asks for permission for an exam by sending an e-mail to metsatalo-timetable@helsinki.fi.

The latest decisions made by the coronavirus management team are valid from 30 November 2020 to 10 January 2021, unless well-grounded reasons for amending them arise earlier. 

Specified instructions in the Faculty of Theology for organizing teaching in the spring of 2021

Due to the coronavirus situation, the University of Helsinki has decided that remote teaching is recommended also in the spring of 2021. The spring term’s teaching at the Faculty of Theology will be organized mainly as remote teaching.

Facilities were booked according to applications for contact teaching made by teachers. Up-to-date information on teaching will be has been updated in WebOodi.

Registration for courses starting in the third period begins 2 December. Students will be instructed to check the course pages to see how courses will be organized. For this reason, it is important that teachers add information on distance and contact teaching on the course pages.

We will make all reservations for teaching facilities centrally, based on the applications. Please do not send direct requests for changes to the coordinators of your programs, and do not make reservations independently, e.g. through Optime Portal. If existing reservations need to be changed, always contact metsatalo-timetable@helsinki.fi.

As there may not be enough facilities to accommodate all requests, the Faculty’s response center has decided that facilities for contact teaching will be booked according to the following order of priority:

  1. PSP (personal study plan) and orientation: 1– 3 meetings per group / meetings in groups or individually are possible
  2. Equipment needed in teaching (software, rooms with special equipment etc.): rooms can be booked for the occasions when use of the equipment is required (1–100 % of contact teaching)
  3. First-year students: max. 2 courses during the spring term
  4. Examinations (e.g. end-of-course exams)
  5. Proseminars / Master’s seminars / Doctoral research seminars: 1– 3 meetings
  6. Intermediate studies: max. one course 100 % or two courses 50 % as contact teaching
  7. Other reasons: 1– 3 meetings

 

  • Please note that the recommendation for remote teaching applies to all teaching, regardless of where it takes place. This means that contact teaching outside the university premises is also not allowed. Please note also that the teaching times already agreed on might have to be changed based on the availability of suitable rooms. The rooms will nevertheless be booked according to the lecture’s original length and original group size It’s therefore not allowed, for example, to combine several planned sessions into a single, long contact teaching session
  • The teaching arrangements must always adhere to the general safety instructions of the Finnish authorities and the university. Safety distances have to be maintained at all times, and everyone is expected to wear a protective mask during all contact teaching. The instructions are subject to change if the situation with coronavirus changes. Up-to-date general guidelines related to the situation can be found on this page and the University’s webpage: Corona virus situation at the University of Helsinki.
  • The list of students enrolled on a course has to be kept up to date for the purpose of tracing possible covid exposure situations.
  • Compulsory class attendance does not apply to contact teaching. It is not therefore possible to require a student to attend contact teaching. If teaching is organized as contact teaching, the teacher is not required to organize remote teaching along with it. In these cases, a student will study independently according to the teacher’s instructions, if independent studying is possible. Students must notify the teacher that they belong to an at-risk group and cannot attend contact teaching.

For students

Complementary information for students at the Faculty of Theology (in Finnish)

Faculty of Theology response center contact information

Response center lead, dean Antti Räsänen (available outside business hours)
Head of academic affairs Anu Holvikivi (available outside business hours)
Professor Jutta Jokiranta
University lecturer Mikko Ketola
Head of human resources Hanna Lotti
Professor Petri Luomanen
Head of faculty administration Varpu Myllyniemi
Communications specialist Niina Niskanen
Coordinator Sonja Pakarinen
University lecturer Heikki Pesonen
Professor Sami Pihlström
The Faculty Association for Theology Students chairperson Inka Pänkäläinen
Professor Elina Vuola

If teachers encounter problems, they can also contact the degree programme directors.