Practical instructions for the exceptional situation at the Faculty of Medicine

13.3.2020
Page last updated March 12 2021 | An exceptional situation has been declared at the University of Helsinki in the evening of 12 March 2020. This news contains information on the special measures taken into use at the Faculty of Medicine.

The latest information about the coronavirus situation at the University of Helsinki is always updated here: Coronavirus situation at the University of Helsinki.

This page will only contain specified further instructions concerning students, staff and visitors at the Faculty of Medicine. Last updated March 12 (Teaching: Guidelines for planning teaching provided in the autumn term 2021 at the Faculty of Medicine) 

General instructions by the Faculty of Medicine response centre:

  • As the coronavirus situation is getting worse, we remind you to stay home when ex­per­i­en­cing symp­toms of a cold or the flu (Read more: the coronavirus situation at the University of Helsinki -page, section: Falling ill, occupational health, quarantine)

  • Use a protective face mask and practise social distancing. Act as if you or the person you meet is a coronavirus carrier.
  • No information about incidents of exposure at the Faculty will be disclosed.

The latest guidelines and information about the coronavirus situation at the University of Helsinki is always updated here: Coronavirus situation at the University of Helsinki.

Buildings

University premises are closed as of 30 November 2020. 

HUS Diagnostic center is opening COVID 19 testing point in Biomedicum on 30.10.

Coronabot and Koronavilkku

Coronabot (koronabotti.hus.fi/en/), Koronavilkku (koronavilkku.fi/en/)

Protective masks

Wearing a protective face mask is required on University premises, unless there are no other people present. In addition, safe social distancing must be always observed whenever possible to prevent exposure.

Read more: The protective face mask recommendation of the University of Helsinki.

The Faculty of Medicine has purchased disposable protective masks for teachers, researchers and students. The Faculty has also purchased cloth masks. The protective masks distributed by the Faculty of Medicine are to be used in accordance with the protective mask recommendation of the University of Helsinki.

How are masks distributed?

Masks for teaching:

  • The necessity of using masks is assessed by course coordinators.
  • Masks are distributed by course coordinators.

Masks for work duties:

  • Masks will be distributed to the departments/research programmes, to be used in situations to which the relevant recommendations apply. The departments/research programmes will provide further instructions on mask distribution. The purpose of use and quantity of masks must be recorded when picking them up. Mask use will be monitored to assess the need for additional purchases.

Clinical hospital training

In the case of traineeships, the safety and security guidelines of the traineeship organisation (e.g., hospitals) are observed, and their equipment is used. Therefore, the hospital is responsible for providing the protective masks needed in all clinical instruction.

Events

The latest information on events ant planning events for autumn 2020 can be found here, on the UH Coronavirus situation page

Travel, com­mut­ing and vis­it­ors

The latest information can be found here, on the UH Coronavirus situation page

Research

Latest: Researchers

The Faculty of Medicine response centre would like to remind research groups about notifying about the commencement of new research projects (staff received the link to the notification form in the LTDK Koronatiedote email of 30 November). 

It is of particular importance for research groups to monitor the presence of staff in their group (e.g., using the monitoring Excel).

The latest information on tele­com­mut­ing and work­ing on the University premises can be found here, on the UH Coronavirus situation page. On the same page, you will find a list of the tings you are responsible for if you need to work on the University premises. 

Impact of the coronavirus on research funding

  • Negotiations can be conducted on an individual basis to extend the research funding granted by the Faculty of Medicine.
  • In externally funded projects, the external funding is used to pay salaries, regardless of whether staff can be assigned tasks suitable for remote work.
  • The University has gathered information on the impact of the coronavirus on the practices of research funders. This information and links are in Flamma

Teaching

The latest, up-to-date University-level guidelines for teaching arrangements in the spring term are available on the University’s coronavirus situation page.  

Information pertaining to the coronavirus situation relevant to students is available on the Instructions for Students website. The page is updated whenever new information becomes available. 

Teaching arrangements at the Faculty of Medicine in spring 2021 (guidelines can be updated when necessary) 

The rector has made a decision on the overall policy for the planning of teaching for the spring term of 2021 (13 October 2020, HY/2278/00.00.06.00/2020). The Faculty of Medicine laid out further guidelines for planning teaching in a meeting of its response centre held on 2 December 2020, and on 27 January 2021 the Faculty decided on the following further guidelines for teaching arrangements in the spring.

 These guidelines will remain valid until the end of the academic year 2020–2021. 

  • All lectures, seminars and group instruction will be provided remotely, with the following exceptions:
    • Small group instruction and practical training related to clinical studies continue according to HUS guidelines. 
    • Clinical instruction, laboratory work, clinical skills workshops and simulation training as well as instruction comparable to clinical training will be organised as contact instruction, where necessary. 
    • Groups of up to 10 people, including the teacher, are permitted in contact instruction.
    • Clinical skills workshops and simulation training at Biomedicum are organised in groups of up to 10 people, taking safety guidelines into account. 
    • In dentistry, instruction in critical clinical skills continues to be provided. In these groups of 30 students, exceptional safety measures (masks, visors, protective gloves) must be followed. (updated in the 17 March 2021 response centre meeting).
    • Degree programmes must ensure that, regardless of their year of study, all students attend a number of contact instruction sessions in the spring. In this, particular attention is paid to first- and second-year students. 
  • A plan on any contact instruction to be held from 1 March to 31 May 2021 must be submitted to the Faculty’s response centre, with the exception of clinical instruction, traineeships, clinical skills workshops and simulation training included in the teaching programme.
  • All examinations must be organised remotely until the end of the academic year 2020–2021, with the exception of examinations measuring clinical skills only (e.g., OSCE). Examinarium examinations can be organised in accordance with the spring teaching programme, taking group sizes into consideration. Examination coordinators must ensure that information about examinations and the practices to be followed are clearly and consistently communicated to students and Examination Services. The Faculty of Medicine recommends permitting the use of reference material in examinations, as controlling the use of such material in remote examinations is, in practice, impossible. Teachers should contact the Faculty Examination Services at meilahti-exams@helsinki.fi with any questions concerning examinations. 
  • Teaching that requires attendance cannot necessarily be replaced with substitute assignments or self-study options. In the case of students in at-risk groups, normal absence guidelines apply. Substitute assignments are to be agreed with the course coordinator. 
  • Protective face masks must always be worn on University of Helsinki premises. 
    • The permits granted for contact instruction by the response centre are valid until further notice.  
    • In shared facilities, each individual is responsible for observing safe social distancing.  
    • Within the framework of these guidelines, degree programmes can lay out more specific guidelines for teaching arrangements.  

Kari Peltola and Tiina Tuominen, the Faculty of Medicine’s counselling psychologists, provide counselling to students via a secure and protected remote connection. Information on counselling psychologist services is available on the Instructions for Students website, while a direct link for booking a personal appointment is available here.  

Practical instructions for the Degree Programme in Medicine: Instructions for Teaching (choose the Degree Programme in Medicine) and a bulletin on the Instructions for Students website (choose the Degree Programme in Medicine).  

Instructions and tips for organising remote instruction: https://blogs.helsinki.fi/medi-peda/

Rules for remote instruction in spring 2021: https://blogs.helsinki.fi/medi-peda/etaopetuksen-pelisaannot-laaketieteellisessa-kevaalla-2021/

Guidelines for planning teaching provided in the autumn term 2021 at the Faculty of Medicine (guidelines can be updated when necessary) 

In a meeting of the response centre held on 9 March 2021, the Faculty of Medicine issued more specific guidelines for planning teaching to be provided in the autumn. These guidelines will apply until the end of the autumn term 2021, but changes are possible.

  • No contact instruction (lectures, seminars or examinations) will be provided to large student groups.
  • The restriction on gatherings means that no more than 50 people may attend instruction. Safe social distancing will be observed in teaching facilities in accordance with facility occupancy rates (determined in autumn 2020).
  • First- and second-year students will be offered a few contact instruction sessions per course.
  • Clinical instruction, laboratory work, clinical skills workshops and simulation training as well as instruction comparable to clinical training will be organised as contact instruction, where necessary.
  • In the Degree Programme in Dentistry, the maximum number of participants in clinical skills workshops is 30 people.
  • In clinical instruction and related group sizes and/or clinical courses, the guidelines of the Hospital District of Helsinki and Uusimaa or the relevant healthcare traineeship organisation are to be observed.  Students must wear surgical face masks in the hospital’s patient care facilities. The current guidelines on entering the hospital and related quarantine measures, protective measures, hygiene and safe social distancing in hospital facilities provided by the hospital district must be taken into consideration in teaching, and education organisations must review them with students before initiating any teaching or traineeships.
  • Particular attention to complying with safety guidelines must be paid in contact and small-group teaching.
  • In remote teaching, attendance can be required and an attendance list can be compiled by the teacher.
  • Teaching that requires attendance cannot necessarily be replaced with substitute assignments or self-study options. In the case of students in at-risk groups, normal absence guidelines apply. Substitute assignments are to be agreed with the course coordinator.
  • Protective face masks must always be worn on University of Helsinki premises.
  • In shared facilities, each individual is responsible for observing safe social distancing. 
  • Within the framework of these guidelines, degree programmes can lay out more specific guidelines for teaching arrangements. 
  • A plan on any contact instruction to be held in the autumn term must be submitted to the Faculty’s response centre, with the exception of clinical instruction, clinical traineeships, and clinical skills workshops and simulation training included in the teaching programme. 
  • The permits granted for contact instruction by the response centre are valid until further notice. 
  • Any other exceptions are always decided by the response centre.

Examinations

  • All examinations must be organised remotely until the end of the autumn term 2021, with the exception of examinations measuring clinical skills only (e.g., OSCE).  Teachers should contact the Faculty Examination Services at meilahti-exams@helsinki.fi with any questions concerning examinations.

Remote teaching

Dissertations

Please follow the university-level student guidelines that are updated continuously here

Questions:

If you have any questions about measures to be taken at the University as a result of the coronavirus, please send an email to coronavirus@helsinki.fi.
 

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The most up-to-date information on the coronavirus situation at the University of Helsinki is updated here: Coronavirus situation at the University of Helsinki

Only additional information meant specifically for students, personnel and visitors of the Faculty of Medicine is updated in this news. 

Faculty of Medicine's Response Centre:

The most up-to-date information on the coronavirus situation at the University of Helsinki is updated here: Coronavirus situation at the University of Helsinki