Register for downloads from Download Centre and approval of license terms

Name of the register

Register for downloads from Download Centre and approval of license terms.

Purpose of processing personal data

Download Centre distributes application setup files and license keys for university users. To obtain files and keys, users must accept the terms and conditions of any applications they download and use. The register stores information on downloads and the approval of the terms so that the University of Helsinki can report the use of the applications to the application suppliers in accordance with license agreements. The information in the register is also used to develop the service, inspect license administration at the University of Helsinki and target costs to units at the university.

Data content of the customer register

The register consists of information stored in the system during login, the approval of the terms and conditions of software and the download of setup files.

- name of the person
- e-mail address
- username
- student number
- staff number
- relationship with the university: staff, student, other
- end date of employment relationship
- end date of attendance
- faculty and department
- unit

Transfer of data outside the EU or the EEA
No data will be transferred outside the EU or the EEA.

Storing of data
The storage period depends on the license agreement between the University of Helsinki and the application supplier.

Regular sources of data
Personal and contact information is received from the centralised authentication and authorisation service of the University of Helsinki.

Regular disclosure of data
Download numbers are reported from the register to application suppliers. No personal data is disclosed to outsiders.

Information security
- The data is stored on a University of Helsinki server in a locked data center with limited access rights.
- The system’s access rights are limited to specifically appointed individuals who maintain the system.

Right of access
For more information, please see section “What rights do you have?” at https://www.helsinki.fi/en/it/processing-of-personal-data-and-privacy-pr...