Registration to Europic 2020 is open!

Click here to register to Europic 2020

Click here to submit an abstract

 

Important dates:

24.2.2020   Early bird registration ends

31.3.2020   Abstract submission deadline

30.4.2020   Abstract acceptance letters are sent

How to register and submit an abstract

A link to the registration form can be found at the bottom of this page. Abstracts should be submitted via a separate form found also at the bottom of this page. Please check instructions below and additional instructions in the forms. 

You will receive a confirmation email after submitting of each of the forms. If you haven't received a confirmation email within 24 h after applying please contact us. 

Registration fee

Early bird fee for academics is 380 € and is available until 24th February 2020. Registration fee after that will be 480 €. The fee for accompanying person is 190 €. The registration fee for industry representatives is 950 €.

EUROPIC 2020 registration fee for academics includes:
- All conference sessions and materials
- All meals mentioned in the programmee
- Cruise and Dinner on June 1st
- Gala Dinner on June 3rd

Industry registration includes:
- Same as academic registration fee 
- Company logo on Europic 2020 web site

Accompanying person fee includes:
- Cruise and Dinner on June 1st
- Gala Dinner on June 3rd

Accommodation

Accommodation is not included in the registration fee and should be booked separately. If you wish to stay at the Conference venue, Scandic Park Helsinki, the organisers have reserved single and double rooms for booking from May 31st to June 5th. The price per night is 179€  for a single room, and 199 € for a double room.  You can book a room directly through the registration form. When booking hotel through the registration form, please note that the rate shown is for your entire stay. You will only be charged a one night deposit at the time of the booking. 

It is possible to share a room. When sharing a double room, indicate your roommates name in the "Share with" field to avoid any double bookings. Please note that if you and your roommate both book a room when registering, you will have two rooms. The delegate mentioned as roommate should tick the "no accommodation needed" box in her/his registration form.  

To guarantee your hotel reservation, a deposit of one night's room rate is required. Reservations without a paid deposit cannot be confirmed. The deposit will be deducted from the total hotel bill, that is to be settled at the hotel upon departure. If you will pay against invoice, kindly note that your reservation is guaranteed only after we have received the deposit payment.

Scandic Park room price includes VAT and breakfast. Rooms are reserved on a "first come, first served" basis. We cannot guarantee room availability for late bookings.

If you wish to stay elsewhere, tick "No accommodation required" checkbox.

Important: Please note that Helsinki becomes quite busy in early summer and it might be not easy to find accommodation just before the conference. We strongly recommend booking a place to stay well in advance.

Changes and cancellations

Should you need to change a booking already made, or if you need additional nights before or after the actual Conference days, kindly contact us at europic2020@confedent.fi  Please do not contact the hotel directly.

For registration and accommodation bookings, an administration fee of EUR 50 will be applied to all cancellations made prior to or on January 1st, 2020. No refunds will be made for cancellations made after January 1st, 2020. 100% payment has to be made even if due fees are not paid at the time of cancellation.

Payment

We accept Visa, Eurocard and Mastercard credit cards or payment against an invoice. We can not accept payment using American express and Diners club cards, and cheques. When paying against invoice, a EUR 14 invoicing processing fee will be added.

Travel grants

We will offer several travel grants that will partially cover expenses related to Europic 2020 attendance. If you want to apply to Travel grant, tick a corresponding checkbox in the registration form. Please note, that only delegates that will present their work either orally or as a poster will be considered for travel grants.  

We will invite applications for travel grants in a separate call in early 2020.