Registration and Prac­tic­al­it­ies

  • Deadline for submitting paper, panel and roundtable proposals: 30 April 2021
  • Notification of acceptance: 23 June 2021
  • Online registration and registration fees due by 20 August 2021
  • Conference programme published by early September 2021
  • Conference: 27-29 October 2021

    Registration for speakers is open from June 30th to August 20th, 2021.
    NB! The registration for individual paper presenters has closed. For those who register late, we cannot guarantee a spot in the programme, and we are not able to offer any refunds.

    Registration for non-presenting participants will open in September.
    Link to the online registration form will be published here.

    The conference will take place entirely online. All registered participants will receive information on how to access our virtual conference environment. Please do not share the meeting links and passwords you receive with anyone.

     

    Panel sessions will last 90 minutes each and shall be structured as follows:
    Oral presentation: 15 min (in panels with 4 papers) or 20 min (in panels with 3 papers)
    Q&A: 30 min (or discussant's comments 10 min + Q&A 20 min)

    The chair will introduce the panel and its participants, proceeding to make sure that time is allocated equally between individual presenters. If the panel has a discussant, the discussant will have 10 minutes to give their comments after all panelists present their papers.

    Roundtables will also last 90 minutes. Please be mindful of time constraints so that we can achieve a fair allocation of time between participants.

    For the par­ti­cipants:

    • Choose an uncluttered location inside, quiet and free from interruptions.
    • When possible, use a wired network connection on your computer to avoid screen freeze or ensure you have a stable and secure Wifi connection.
    • Preferably, use a separate microphone or headset to improve audio quality.
    • An external web camera will improve the video quality, but built-in web cameras also work fine.
    • Before joining the meeting, close all unnecessary applications and turn off all sound notifications on your computer.
    • When joining the meeting, please use your full name as your screen name.
    • Remember to mute your audio and turn on only while speaking.
    • Turn off your video and use only while speaking (if not otherwise instructed).
    • Follow the organisers' instructions on how to make questions and comments during the sessions. 

    Ex­tra tips for the presenters:

    • Put your web camera at eye level or higher – experiment for best angles. Make sure that you have a light-coloured background behind you.
    • Pay attention to the lighting in the room. Too much light behind you will make you appear a dark figure. To counteract backlighting make sure you have a good source of light in front of you.
    • Have the content and applications that you intend to share open and prepared ahead of time. Close applications that have pop-ups.
    • If you are using an external monitor, be sure you are very confident screen sharing your presentation through this monitor before you present live.
    • If possible, look directly at your camera while speaking. In that way, your attendees will feel much more included in the conversation.

    Conferencing, online and in-person can be exhausting so you will need to take breaks. Breaks are built-in to the conference program. Stand up and stretch, get a snack or of a cup of coffee and come back refreshed! If you leave the online meeting on, make sure that you mute your microphone during the break.

    The working language of the conference is English. Unfortunately, no translations can be provided.

    The conference will be held entirely online.

    All conference participants are required to register. Participants and observers who do not wish to give a paper or organise a panel or roundtable are also welcome to register and take part in the conference, their registration opens in September. Please see the ‘Registration rates’ section above for details.

    For further information, or if you wish to ask any questions, please contact the conference organisers at: fcree-aleksconf@helsinki.fi

    Welcome!

    We aim to create an edited volume based on selected articles presented in the Conference for Helsinki University Press (HUP), a fully open access University Press, publishing high-quality scholarly literature.